Academic & Examination Rules

Preamble

The academic life of the university is regulated to streamline the students classwork, assessment system discipline and other activities at the campus. DMIU has formulated certain defined principles to streamline the academic activities at the campus. It covers from the enrollment in a semester, selection of the subjects, attendance in the class and management of the other activities of the students during his/her stay for studies and completion of the degree. The university has framed the following rules and code of conduct of the university.

1. Change of Program

a. Change of program, if deemed necessary, should be applied before the commencement of the classes. However, the request can be submitted within the stipulated time as mentioned in the academic calendar.

b. Incomplete or late submissions shall NOT be entertained.

c. Merit related restrictions shall also apply while changing the program. The change of the program is subject to eligibility and consent from both heads of concerned schools/departments.

d. The student shall be liable to pay the fee package of the new enrolled program.

e. Change of program is allowed ONLY ONCE during the whole degree program. A student who has changed his/her program once, will NOT be allowed to change twice. The students are advised to keep record of the change of program.

f. The processing fee will be non-refundable in any case.

2. Registration/Change/Withdrawal of Course(s)

a) Course Registration
The student will register the courses offered in each semester on the course registration form before the last date of registration announced by the University.

b) Course Drop/Withdrawal
A student can withdraw/drop a particular course under the following cases:
1. The deadline for the course change is closed
2. Unable to cope with the course-load
3. Poor marks in the midterm

c) Any other justifiable reason
i. A student can withdraw/drop a course up to the 2nd week after the midterm examination.
ii. Once the deadline is closed, the student will NOT be allowed to withdraw from any course, in any case.
iii. The fee paid against the dropped course(s) will be non-refundable and non-adjustable.
iv. A student can Drop a maximum of ONE course in a semester.
v. The student will have to register for the dropped course(s) in the next/upcoming semester(s) provided the course load doesn’t exceed 18 Cr. Hrs.

3. Maximum Degree Duration

a) The students are required to complete their degree within their allotted/regular duration (as mentioned in point ‘c’ below). However, suppose in case a student fails to do so due to some unavoidable circumstances, an extension can be granted subject to approval from the following authorities:

i. 1st Extension (1 semester) – Dean
ii. 2nd Extension (1 semester) – Vice-Chancellor
iii. 3rd or 4th Extension (1 semester) – Academic Council

b) After seeking the permission of extension, a student will have to pay for the number of late semesters as per the current/existing fee package of the program.

c) The maximum degree durations for various programs are as under:
• Associate Degree Program – 4 years
• BS Program – 6 years

d) The students unable to complete their degree even after having availed the extension up to the maximum allowed degree duration shall be dropped from the university rolls. However, such a student can seek fresh admission to restart as a fresh candidate.

4. Cancellation of Enrollment

a) If a student remains absent and fails to attend the lecture(s) continuously (without any prior intimation) for four weeks, he/she will be struck off the university rolls. Such a student will have to seek readmission as per policy.

b) Once struck-off, the Head of the school/department will ensure that the student is NOT attending the classes after canceling enrollment.

c) During the ‘Freezing Period; the applicant will lose his/her studentship and will NOT be entitled to avail any facility which the university extends to its regular students.

5. Readmission Rules

a) Readmission shall be allowed ONLY ONCE during the whole academic program.

b) The student must submit a written apology/request (where applicable) along with the application seeking readmission.
For readmission, the student will have to clear all the outstanding dues (if any).

c) After the Vice-Chancellor approves the readmission, the student must provide a copy of the ‘Deposit Slip’ of readmission fee and the written approval from the competent authority and clearance from the account’s offce. DSA will get it notifed from the offce of the Registrar.

d) Students can take their classes and use other resources ONLY when the readmission is notifed.

e) A student struck off following a severe disciplinary action may or may not be allowed for readmission.

6. Semesters

a) Spring/Fall Semester
i. In an academic year, there shall be two regular semesters; Fall and Spring semesters.
ii. Each regular semester shall spread over 16-20 working weeks: a minimum of 16 weeks for teaching and two weeks for conducting each of the examinations (mid-term and fnal term).
iii. The schedule of the semesters shall be published in an Academic Calendar showing all the important dates. Any change in these dates shall be duly announced to the students.
iv. Students are advised to keep checking the Academic Calendar for important dates and deadlines.

b) Summer Semester
i. The Summer Semester shall be scheduled to remove defciencies of the students who have failed in a subject(s) and need to repeat the course(s), or who have been barred from appearing in the examinations because of short attendance, or intend to improve the grades be allowed for the summer semester.
ii. The summer semester shall spread over eight weeks of concentrated study.
iii. The contact hours per week shall be doubled to ensure that the course is entirely taught in a summer semester with half of the duration compared to regular (Fall/Spring) semesters.
iv. A course in a summer semester shall be offered depending on the availability of teachers and the number of students. For a course to be provided in the summer semester, there shall be a minimum of 5 students. The head of the department shall be responsible for working out the conduct of the summer semester and for timely approval from the Dean concerned.
v. Undergraduate students’ course load is a maximum of TWO courses of up to 8 Cr. Hrs. The student can only have those courses in the summer in which they are either failed or need grade improvement.
vi. Students can enroll a maximum of 2 Theory Courses’ or ‘1 Lab Course’ during the summer semester (Maximum of 8 credit hours).

7. Freezing/Unfreezing of a Semester

In case of a genuine reason, a student may apply for freezing during the first week of the semester or as notified in the academic calendar. Freezing can be maximum of up to one year (2 semesters) subject to the permission of the Dean on the recommendations of HOD.

a) If a student freezes a semester(s), he/she will resume his/her studies from the same stage where he/she left (froze). The maximum duration of the degree program shall remain the same.

b) If a student is not enrolled in any course in a semester, he/she will NOT be considered a regular student of the university in that period. The student may then enroll in these courses in a subsequent semester; however, he/she will have to meet the pre-requisites of any course taken. Also, it is understood that the University is not required to offer all courses in each semester.

c) In the event of exceptional circumstances such as serious health issues, Iddat, death in the immediate family, or any other subject to acceptable/justifable rationale, the student needs to freeze his/her semester; he/she may apply for freezing the semester before the mid-term examination. In case of a medical emergency, the student will have to produce a medical certifcate issued or endorsed by the University’s Medical Offcer. If a student intends to freeze his/her semester after the mid-term examination, the application will not be entertained. In this case, if the student does not attend the classes. Or does not appear in the fnal term examination, he/she will have to repeat the semester/course(s).

d) The duration of freezing can be up to one-year (two semesters) maximum. However, the applicant will have to seek separate approval for each semester. If a student doesn’t unfreeze his/her semester after ONE year, he/she shall be struck off from university rolls. Such students will have to seek readmission.

e) A candidate who gets a semester freeze can unfreeze the next semester with the upcoming session by getting approval from the Dean concerned.

f) The student while unfreezing, will rejoin from the same semester (if being offered) where he/she had left.

g) Freezing of the frst two semesters of BS is NOT allowed. Under special circumstances the approval of the Vice-Chancellor needs to be solicited for freezing of the frst/second semester.

h) During the ‘Freezing Period, the applicant will lose his/her studentship and will not be entitled to avail any facility which the University extends to its regular students.

8. Attendance Policy

a) Students must achieve a minimum of 75% attendance in each subject to appear in each Examination (midterm and fnal term). However, with 70% of attendance in exceptional circumstances, the competent authority may allow the students to appear in the Examination, i.e. mid-term and fnal term examinations.

b) Students with attendance lower than 70% shall in no way be allowed to take part in the examinations, i.e. mid-term and fnal term examinations and shall be liable to repeat the course(s).

c) All kinds of leaves: medical, personal and compassionate, shall be entertained only in the cushion of 25% (i.e. 75% attendance is mandatory). The leave shall be approved upon producing evidence of the said reason.

d) Attendance shall be marked in the frst 15 minutes of every class. Students coming late shall be marked absent, but they shall be allowed to attend the class. Proxy attendance is strictly prohibited. The students found guilty shall be strictly dealt with and shall be fned up Rs. 1000 for one attempt. The fne shall be for both students: one who marks proxy and the second whose proxy attendance is marked. The teacher shall be solely responsible for stopping proxy attendance in their class.

9. Rules For Academic Conduct

a) Classroom Decorum
i. Use of ‘Cell Phone’ is NOT allowed during class.
ii. Students must seek permission before leaving the class from the teacher.
iii. Use of absurd/obscene language is strictly prohibited in the class and is liable to disciplinary actions.
iv. Students are responsible for the protection of their belongings before as well as after the class. The DMIU will not be liable for any loss/theft/damage of belongings, e.g. mobile phone, laptop etc.
v. Students must be appropriately dressed up. Improper dressing is strongly discouraged, and the student found guilty will be penalized.
vi. Students are encouraged to get involved in healthy and productive discussions during their lectures. However, offensive comments or hurting the religious sentiments of others is strictly prohibited.
vii. Students are expected to keep their classrooms clean & tidy. Throwing trash or littering is strongly discouraged.